Student Management System Project in Java

Student Management System Project in Java

Schools and universities serve as the basis of knowledge as well as an educational body on which students rely. As a result, they must maintain a robust student database in order to store all current records and readily exchange information with students.

Most schools and universities rely on a sophisticated software program known as a ‘Student Management System (SMS)‘ to manage all of their student data and administrative procedures such as tests, attendance, and other activities.

The use of the Student Management System has improved the performance and efficiency of the education industry in recent years. With its well-organized, simple, and dependable online school management software, this application has effectively taken over the admin department’s task.

Student Management System Project in Java: Project Overview

Project Name:Student Management System Project in Java
AbstractIt’s a GUI-based project used with the Swing module to organize all the elements that work under library management.
Language/s Used:Java
IDEIntelliJ Idea Professional(Recommended)
Java version (Recommended):Java SE 18.0. 2.1
Type:Desktop Application
Recommended forFinal Year Students

What is the Student Management System?

Student Management System

“A Student Management System (SMS) is a solution tool meant to collect, store, and manage all data created by a School/college, including a student’s grades, attendance, interpersonal activity records, and so on.”.

Check some of the features of the student management system project in Java.

1. Admissions

The Student Management System software is designed to assist students to manage their admissions processes, from initial contact to course enrollment.

2. Payments and Billing

Payments made or received can also be managed and documented using the Student Management System; unlike invoice creation, credit notes, refunds, and so forth, SMS keeps all relevant information regarding parents, staff suppliers, and contractors.

3. Accountability

The reporting tool allows schools to monitor patterns in student behavior and analyze the results to improve their performance.

4. Monitoring Student Fees

The school administration department may manage billing dates, impose late fees, create invoices, and get a report of accepted payments automatically throughout the year.

Why are we creating the Student Management System Project in Java?

Java is an object-oriented programming language that is similar to C++ but has additional capabilities such as free access and can run on all systems. Some of the distinguishing characteristics that make it the finest alternative for such software development are as follows:

  • Easy to understand: It does not have issues like operator overloading or pointers, which might make the job more difficult.
  • Object-oriented: An object-oriented program is thought to have a state and behavior and to provide output accordingly.
  • Security: To prevent data manipulation from untrusted sources, it runs the application in the sandbox and transforms it to bytecode after compilation.

Features of Student Management System Project in Java

  • Improves students’ overall performance: Monitoring your pace is one of the mantras for improving academic achievement. As a result, with the aid of school administration software, students may focus their time on academics and other chores rather than keeping track of their performance, which is handled by SMS software.
  • It assists in the streamlining of all tasks: It was previously difficult for instructors to keep track of all the activities and assignments assigned to each student, which were occasionally neglected. However, thanks to school administration software, life has gotten much more manageable. Teachers may simply manage, monitor, and track the performance of each student using its efficient dashboard, and finally take suitable actions to finish it.
  • Better Communication: When a teacher provides a lesson during a physical batch, it is possible that some pupils will not fully get the topic and may ask questions. However, with such power, it becomes hard for pupils to solve their problems.
  • Available to all Parents: Parents are also pleased with the Student Management System software since it was previously difficult for them to keep track of their child’s day-to-day school activities or how they performed on in-class examinations or exams. However, owing to this open-source software, parents can now access and easily monitor their children’s performance and continuing school activities, such as homework, project submission, attendance, and so on.
  • Assists in keeping track of all students: In addition to academics, the school supervises entire personality development, which includes athletics, recitation, music, dance, aerobics, swimming, and so on. The Software Management System maintains track of and documents extracurricular activities, ensuring that each student’s record is complete.
  • Reduced Human Labor, Paperwork, and Workload: Employing employees to direct all of the School’s day-to-day events is an additional cost that might be readily reduced by deploying this new open-source administration management system. It also reduces the need for written documents, human mistakes, and the workload of workers.

System Design Requirements

The Input Design:

The input design consists of exact input instructions that are simple, logical, and error-free. The data input and format, including allotted space and field sequence, are already included in the source document. Online data entering into the input form should be error-free. It employs a processor that receives commands and data from the user in order to analyze and then proceed.

Depending on whether it is correct or not, the procedure proceeds and it is either approved or denied.

The input stage is a collection of various backgrounds:

  • Recording and transcribing data
  • Conversion of Data
  • Verification of Data
  • Correction of Data
  • Transmission of Data

The Output Design:

The output design aims to produce a precise and efficient result to the query entered by the user. Because they are the provider’s direct source of information, they must produce satisfactory answers that answer the inquiry. The specific outputs for the questions are set along with their forms during the program’s logical design.

The Database Design:

The database is where users’ interrelated data is saved in order to present them with an effective solution. As one of the process’s inputs and outputs, database design is critical to making information accessible and adaptable for users to retrieve.

  • `id`  – An unique id for each record which will be AUTO_INCREMENT
  • `name` – Name of the student
  • `dob` – Date of birth of the student
  • `fname` – First name of the student
  • `lname` – Last name of the student
  • `sex` – Gender of the student
  • `blood` – The blood group of the student
  • `subject` – List of subjects belonging to a particular student
  • `address` – Address of the student
  • `studentid` – An unique ID that will help to track a particular student.

Modules, Functions, and Requirements of Project

This application is a JFrame and MySQL project that runs on the Tomcat server; it may also be run in Eclipse and Netbeans. We created this JFrame and My SQL Project on Student Management System to automate the procedure of the Student Management. 

The primary functions of this project are to manage Logins, Fees, Profiles, Students, Courses, and Exams.

This is a Major Project in Java that is suited for students searching for final-year java projects. The project’s primary modules are the Logins module, Fees module, Profiles module, Student module, and Courses module, which conduct all operations in their respective domains. This is a secure online application that runs within the JVM.

Let’s see some important modules:

Login module

The name makes it obvious what this function is for. It allows both the user and the administrator to log in. The initial login would always be the admin login, with the same password, admin.

After logging in as an administrator, you may do administrative tasks such as adding, updating, generating and deleting student information.

GUI module

This function, as the name implies, links the database to the GUI. After connecting the database, the function must be started by entering the database’s login and password. The database, tables, and data may then be added to the table using the create function.
This is accomplished through the use of SQL queries, which aid in connecting to the GUI and enabling login.

Report of Student Management System

  • Logins report: We may produce all Logins reports in this report. 
  • Fees report: Generate Fees reports.
  • Profiles report: All Profiles reports will be available in this part 
  • Student report: You can produce filtered Student reports 
  • You can generate Student, Logins, and Courses reports
  • Dynamic search is available for Fees, Exams, and Profiles. 
  • PDF reporting has been included for exporting reports for Logins, Fees, and Profiles modules. 
  • CSV reports for Logins, Students, and Fees may be created.

Modules of Student Management System

  • Logins module: From this module, we can handle all Login operations. 
  • Logins module: From this module, we can handle all Login-related activities.
  • Fees module: This module is often used to manage Fee operations.
  • Profiles module: Profiles will handle all actions related to Profiles.
  • Student module: This module is in charge of Student functions.
  • Course module: Courses modules perform all the create, read, update and delete operations of Courses
  • Exams module: It manages all Exams functionality.

Software Requirements

  • JDK 1.8: You need JDK 1.8 to execute this project.
  • Tomcat 8: The Tomcat 8 server is used for this project.
  • MySQL: This project requires the use of a MySQL database.
  • MySQL JConnector: This is required for connecting MySQL and Java.


The Student Management System Project in Java is one of the many systems created that have several functions that satisfy the current Student Management system needs. You may improve it by including features such as RFID and SMS to keep students informed of their actions, among other things. Java provides a broad range of features that may be used to develop such amazing apps.

Here is the Github Link for the Student Management System Project in Java which can be used as a reference to design and develop amazing software.

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Author: Ayush Purawr